PROBIS Control removes the lag entirely: approvals, change orders and progress feed the cost report, the forecast, the cash flow and the liquidity position as they occur. The month-end report becomes a printout of something you already knew.
The live cost position: budget, commitments, invoices and forecast to complete on one screen, recalculated on every approval. Invoice workflows, the detail report and the cost-to-complete bridge all read from the same transactions, so the month-end report is a printout of something you already knew.
See the cost report and invoice workflow →Same engine, longer horizon. Plan investment and operating budgets at asset, sub-area or measure level across ten-year or evergreen models, with measures captured, prioritized, approved and released through a workflow — so the annual budget is a decision record rather than a negotiation.
See the ten-year measure matrix →Payment schedules come from the contracts you signed — retainage, installment terms, payment periods and approved change orders all shape the outflow curve automatically, and actual invoices reshape it as they arrive. Read the profile at project, phase or portfolio level.
See plan versus actual outflow →Equity and debt draws modeled against the forecast outflow, with funding cover shown forward and the point where the requirement exceeds the facility flagged automatically. Equity-first, pro-rata or bespoke sequences match the loan agreement rather than approximating it.
See the funding cover model →Invoice or document arrives; PROBIS reads it and matches it to the contract.
The approval workflow assigns it to the right people in the right order.
Amounts are approved, corrected or rejected. Status moves to approved, then paid.
Budget, cost-to-complete, cash flow and liquidity all move on the same event.
Pull the view any stakeholder needs — no assembly required.
Cash flow, liquidity and long-run capital planning are usually three separate spreadsheets that quietly disagree. In PROBIS they are three readings of one set of transactions, which is why they cannot.
| Measure | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Roof & envelope | 132 | 704 | 1,078 | 231 | 44 | | 99 | 418 | | 66 | Approved |
| HVAC equipment replacement | 61 | 264 | 1,298 | 836 | 176 | 77 | | 286 | 572 | | In workflow |
| Elevator modernization | | 418 | 495 | 132 | | 924 | 374 | | 66 | 198 | Prioritized |
| Energy retrofit · ESG | 319 | 1,012 | 759 | 462 | 253 | 116 | 55 | | | | Approved |
| Facade cleaning · OPEX | 94 | 94 | 99 | 99 | 116 | 105 | 110 | 110 | 105 | 105 | Released |
| Parking garage structure | | | 198 | 671 | 1,166 | 330 | | | 215 | 407 | Captured |
Every user sees what is waiting on them, with age.
Workflows that start themselves on a defined event.
Upload, recognize, create, archive.
Controlled, versioned, with reason codes.
For month-end and year-end reporting.
Bulk import via CSV or XLSX template.
The same report across a set of projects.
Capture what your process requires.
External parties see only their scope.
“Working with PROBIS' construction monitoring tool has significantly strengthened our risk management. Its real-time construction monitoring and standardized reporting tools allow us to proactively identify and mitigate financial risks before they escalate… providing the clarity, standards and control we need for more transparent and effective risk and financial oversight.”
110 William Street is a historic 32-story office tower in Lower Manhattan, built in 1918 and expanded in 1959, now undergoing comprehensive modernization to prepare over 640,000 square feet for the New York City Administration for Children's Services. PROBIS supports the redevelopment with its digital monitoring platform — including Control for live cost, cash flow and draw management — giving stakeholders a transparent, real-time view of budget and schedule across the project's lifecycle.
Read the full project profile →An invoice is uploaded or imported, its data is recognized automatically, and it is matched to a contract and cost section. It then follows the workflow configured for that contract — one step or several, with teams assigned to each. Approvers see the amount, the contract position and the budget impact before deciding. High-volume routine invoices can be handled as a batch.
Yes. Permissions are role-based and scoped, so a lender or loan monitor can be given a defined view — typically draws, progress and cost position — without access to the rest of the project.
Yes. It is derived from contract payment terms, the execution timeline, actual invoices and outstanding items, so it moves whenever those move rather than when someone rebuilds the model.
Same engine, different horizon. Control manages the cost of a project in delivery; CAPEX/OPEX manages the multi-year investment and operating budget of assets you own and operate. Many clients run both, and the CAPEX plan feeds projects that are then delivered in Control.
Yes. The data cube holds all attributes on every transaction, so you can filter and report by MasterFormat division, Uniformat element, cost center, location, engineer of record, building section, contract or your own custom fields — usually in combination.
We'll show you how long it takes to produce the same thing in PROBIS — and what else you would have seen.
