You will find out. The only question is how early.
Manage is the steering level: where a portfolio's early decisions get made. AI watches every project's numbers against the thresholds you set — cash, funding cover, benchmark deviation — and surfaces the ones that matter as a warning with a named owner and a decision deadline, while the decision is still cheap.
Supercharge your current ERPPROBIS connects instantly to SAP, Yardi, Oracle, MS Dynamics, and Datev to pull the insights you need without disrupting your workflow.
Book a demoFour ways to know before it's a problem.
Steering is a small number of decisions taken early enough to matter. Manage resolves to four blocks — the cash going out, the funding behind it, what the number should have been, and the report that proves it. Each one raises a threshold breach as a warning with a named owner and a deadline, before the decision gets expensive.
Can you verify the draw before you release it?
Every drawdown answers three questions. Are the funds going where the financing plan says? Are the conditions for this tranche met? Does the report hold up in committee? PROBIS answers all three from a record the bank owns, not from the borrower's spreadsheet.
- Use of funds controlled by financing phase, with equity contribution evidenced automatically against the agreed sequence.
- Conditions and covenants as a live register, with the document behind each condition and every waiver recorded.
- Construction progress measured against disbursement, so funds released never run ahead of work in place.
- Reporting generated at any cut-off date with the documents attached, not re-keyed.
Compare like with like, then explain the difference.
The output is not a number, it is an argument. Villa A costs 13% more per square foot than Villa B , and you can see it is entirely in superstructure and interior finishes, because that is where the comparison breaks it down.
Would this survive an audit without a reconstruction project?
Most cost data is audit-ready only in retrospect: someone spends three weeks rebuilding how a number came to be. Manage keeps that history as it happens, and reports the same figures under more than one statutory regime — US GAAP, IFRS and the German HGB — which is what tells an auditor the system was built to a standard rather than to a preference.
GAAP, IFRS and HGB reporting
Cost is reported under US GAAP for your own books, and the same underlying figures satisfy IFRS and the German HGB. Two separate statutory regimes run off one data set — which is the point for an auditor: the system has already been held to more than one standard, not just yours.
Capitalization
Capitalized versus expensed is decided by rule at the transaction level, not reconstructed at year end. Interest during construction, fees and soft costs carry their treatment with them, so the asset value you hand to accounting is already defensible.
Revision security
Every value keeps its author, timestamp and prior state. Nothing is overwritten silently and no figure exists without the movement that produced it — so any number in any report can be walked back to its origin.
Auditor suitability
Read-only auditor access with a defined scope, a complete change history, and reports reproducible as of any prior date. The auditor works in the system rather than in a folder of exports assembled for them.
Investor reporting
Investor and board packs are generated from live figures on a fixed cycle, in the format each investor asked for — the same numbers the project is steered on, not a separately maintained set.
How it works
Define the frame
Set standards, thresholds, templates, roles and escalation paths.
Onboard the projects
Each project inherits the standard and keeps its own detail.
Watch continuously
Indicators are recomputed from live transactions, not from submissions.
Raise and route
Breaches become warnings with an owner and a deadline.
Decide
Decision templates present options and consequences; the outcome is recorded.
Why problems arrive as surprises
Today
- —Each project reports in its own format, on its own cycle, at its own level of optimism.
- —Portfolio review is a slide pack assembled by the people being reviewed.
- —Risk registers are maintained separately from the financial data, and go stale within a month.
- —Escalation depends on someone choosing to escalate.
With PROBIS
- Every project is steered against the same thresholds, so a breach means the same thing everywhere.
- The review pack is generated from live data, so preparing it is not an opportunity to reframe it.
- Reports are compiled from the financial data itself and stay live, so they cannot go stale.
- Comparison is like-for-like after regional and index adjustment, so a gap is an argument rather than an assertion.
One structure across every project
- Project traffic lights on progress, quality and cost, computed from live data
- Standard report templates applied across the portfolio
- Multi-project steering views, with drill-through into Control for the transaction behind a number
- Configurable roles, teams and permissions per project and per entity
Process with accountability attached
- Project-specific workflows with teams assigned per step
- Automatic triggers and batch workflow options
- Task overview per user, with elapsed time visible
- Full decision history for audit and for turnover
Steering, not just reporting
- Decision templates generated from live project data
- Scenario comparison at portfolio level
- Threshold and tolerance management per project and per program
- Integrated commentary and team communication against the numbers
Also in Manage
Program-level roll-up
Several projects treated as one financial object.
Entity and client separation
Multiple companies in one tenant, cleanly divided.
Custom KPIs
Define what your organization steers on.
Milestone trend analysis
Schedule slippage as a cost signal.
Audit-ready history
Every value, author and timestamp retained.
Board and investor reporting
From live data, on schedule.
Team and role management
Impact levels and project scope per team.
Notification rules
Who hears about what, and how quickly.
Snapshot comparison
This month against any prior version.
Steering a 32-story Manhattan landmark, week by week.
110 William Street is a historic 32-story office tower in Lower Manhattan, built in 1918 and expanded in 1959, now undergoing comprehensive modernization to prepare over 640,000 square feet for the New York City Administration for Children's Services. PROBIS supports the redevelopment with its digital monitoring platform — giving stakeholders a transparent, real-time view of budget and schedule across the project's lifecycle.
Read the full project profileFrequently asked questions
What can the AI Report Builder actually produce?
Any report you can describe: monthly variance across a set of projects, a change-order summary above a threshold, a cash-out view for a lender. You name the projects and the sources — cost estimates, contracts, invoices — and it compiles the report from scratch, then keeps it current as new data arrives.
Are reports regenerated, or do they stay live?
They stay live. A report is a standing query against the same transactions that drive the cost report, so it updates as soon as new cost data comes in — there is no regeneration step and no version that quietly goes stale.
Can we run different standards for different parts of the business?
Yes. Standards, workflows, thresholds and permissions can be defined per entity, per client or per project type, while still rolling up into a single portfolio view.
How does this support lender reporting?
Draws, equity verification and funding cover are handled in Cash Flow and Liquidity, and the monitoring view given to a lender or construction loan monitor is generated from the same data the project runs on — which is what makes it verifiable rather than assembled.
How do Cash Flow and Liquidity here relate to the Control module?
Manage holds the steering layer — thresholds, funding cover with a named owner, and the roll-up across every project in the portfolio. Control holds the underlying transactions and the detailed cash model each of those figures is computed from, so a warning raised here opens directly onto the movement that caused it.
How early would you have known?
Bring a project that went wrong. We'll show you where the signal was, and when it would have been raised.