Cost control is half the P&L. This is the other half.
PROBIS keeps revenue performance as rigorous as cost management. Track revenue unit by unit, lease by lease, and instalment by instalment. Compare actual results with the original appraisal to see what drove the return gap.
PROBIS connects instantly to SAP, Yardi, Oracle, MS Dynamics, and Datev to pull the insights you need without disrupting your workflow.
| Unit | Status | Price / rent | vs. |
|---|---|---|---|
| A-201 | Sold | $648,000 | +3.8% |
| A-202 | Sold | $472,500 | +1.2% |
| A-203 | Reserved | $824,000 | −2.1% |
| A-204 | Available | $361,000 | — |
| 4 of 164 | $2.31M | +2.4% |
Sales, leases and operation are the same numbers seen at three different moments.
Sales & Marketing
Every sellable object with its status, its price, its purchaser and its payment logic. Reservations, options and expiries are held in the same place as the receivable they will become.
Leases & Tenancy
The clauses that drive the cash: term, indexation basis, rent-free period, fit-out contribution, break and extension options — and the income stream that actually results from them.
Rental & Usage
Occupancy, vacancy and area utilisation by usage type once the building is in operation, with income and service-charge recovery per tenant, unit and period.
How it works
Structure it
Bring the unit and area schedule across from the project — or from BIM.
Price it
Apply market benchmarks per unit, or your own agreed pricing.
Contract it
Record sales and leases with their real terms and payment logic.
Trigger it
Instalments and indexation fire on construction stage and calendar dates.
Compare it
Achieved revenue vs. appraisal assumption, live, per unit and per scheme.
Sales, structured the way they are actually sold
- Instalment payment plans driven by construction progress
- MaBV-compliant staged payment logic, with revenue distributed across construction phases
- Fixed-price, indexed and variable pricing models
- Unit and sales-lot structure inherited from the construction project
| Construction stage | Share | Amount | Trigger status |
|---|---|---|---|
| 1 Excavation | 7.0% | $45,360 | Released 14 Mar |
| 2 Shell complete | 32.0% | $207,360 | Released 02 Jul |
| 3 Roof | 8.0% | $51,840 | Pending site sign-off |
| 4 Windows | 3.0% | $19,440 | Not due |
| 5 Plaster | 12.0% | $77,760 | Not due |
| 6 Fit-out | 30.5% | $197,640 | Not due |
| 7 Handover | 7.5% | $48,600 | Not due |
| Contract total | 100% | $648,000 |
Leases with their real economics, not an average rent
- Indexed, stepped, turnover and fixed rent structures
- Extension, break and option triggers with automatic reminders
- Incentives, rent-free periods and fit-out contributions modelled
- Tenant-level income forecasting, with deadline and threshold monitoring across the lease population
Priced against the market, not against optimism
- Rental and sales benchmarks integrated by region and asset class
- Coverage across residential, office, retail, hospitality, logistics and specialist assets
- Achieved vs. assumed pricing tracked per unit
- Import of external valuations and market analyses
When the building is occupied, the economics keep changing.
Rental & Usage keeps the financial picture accurate beyond handover. Track occupancy, vacancy, tenant income, service charge recovery, and changing usage impacts. Allocate space and costs clearly across units, tenants, or business units.
See the occupancy modelOccupancy, vacancy and area utilisation
Income and recovery per tenant, unit and period
Usage change impact on income and asset value
| Metric | Letting plan | Letting −1Q | Rent −5% | Combined |
|---|---|---|---|---|
| Occupancy at stabilisation | 94.0% | 88.6% | 94.0% | 86.2% |
| Net operating income | $14.8M | $13.6M | $14.0M | $12.4M |
| Service-charge recovery | 92% | 88% | 92% | 85% |
| Achieved vs. appraisal | +2.4% | −1.8% | −2.9% | −7.1% |
Also in Rent & Sell
Marketing status dashboard
Sold, reserved, available and let, per unit, on one screen.
Broker CRM and ERP integration
Export sales and lease data both ways, without retyping either side.
BIM area reference
Unit structures come from the model, not from a retyped schedule.
Receivables tracking
Instalments due, received and overdue, against the stage that triggered them.
Return forecasting per unit
Yield and margin at the smallest sellable object, not just at scheme level.
Multi-currency and multi-jurisdiction
For cross-border schemes with more than one reporting currency.
Reservation and option management
Reservations and options with expiry handling and automatic release.
Service charge and recovery modelling
Net versus gross income clarity, per tenant and per period.
Handover documentation
Per unit, tied to the sale or the lease it belongs to.
“For the first time the sales side and the cost side of the scheme are answering to the same number.”
Unit-level revenue tracking across 1,760 apartments
Every apartment, lease and instalment on the scheme sits on the same project object as its costs — so the staged payment plan, the receivable and the achieved-versus-appraisal comparison all read from one set of numbers.
Read the full project profileFrequently asked questions
Does PROBIS replace our CRM?
No. Brokers and sales teams usually keep their CRM; PROBIS integrates with it and holds the financial consequence — the payment schedule, the receivable, the revenue forecast and the comparison to the appraisal.
Can it handle staged instalment payments?
Yes. Staged payment plans compliant with the German MaBV (Broker and Developer Ordinance) are supported, with instalments triggered by construction stage rather than by date alone.
What lease structures are supported?
Fixed, stepped, index-linked and turnover rents, with rent-free periods, incentives, fit-out contributions, and break and extension options — including the automatic reminders that stop an option date from being missed.
How does this connect to the cost side?
Directly. Revenue elements sit on the same project as cost elements, so the cash flow, the liquidity forecast and the margin calculation all use one set of numbers. Achieved revenue is compared against the assumption made in Calculate.
Does it work for assets we hold rather than sell?
Yes — that is what Rental & Usage covers: occupancy, income, recovery and usage change for assets in operation, feeding portfolio-level performance.
Show us your unit schedule.
We’ll model the instalments, the leases and the revenue forecast on your own scheme.
