Workflow action that starts automatically when predefined conditions are met

Status indicating that a document or value has been reviewed and approved.

A change order that has been reviewed and formally accepted, authorizing the associated cost or scope adjustment.

The method used to allocate or distribute costs, deductions, or adjustments across invoice line items or cost categories.

Quantity on which a cost, revenue, or risk element is based.

Manual correction or change applied to a value, quantity, or condition.

A change order logged as an added cost to the project, capturing the financial impact for tracking and reporting before formal approval.

Actual realized value based on recorded transactions or cashflows.

The sum of Paid Invoices including cash discounts

The sum of Paid + Approved Invoices including cash discounts

Budget Split

Allocation of the budget across periods, phases, or categories. Splitting into a new cost element

Budget

Approved planned amount used as the baseline for controlling costs

Benchmarking

Comparison of project values or KPIs against reference projects or benchmarks.

Benchmark average

A reference value calculated from a representative dataset of comparable projects or assets, used as a standard against which individual costs, performance, or metrics can be measured and compared.

Benchmark

Reference value used to compare project performance.

Bell Curve

Distribution shaped around a peak period, with lower values before and after

Base date

Latest version edit date

Custom KPI

User-defined KPI created for project-specific reporting needs.

Current Value

Most recent reported or calculated value for the selected KPI or metric.

Costs

All planned, or actual budget items for a project

Cost to Complete

Difference between forecast and the commissioned contract value

Cost per m2 GEA

Cost value per square meter of gross external area.

Cost Group

A single calculation element of the type "Group"

Cost Element

A single calculation element of the type "Cost"

Cost Code

A unique identifier for a single cost item within a project's cost structure. It can also be a revenue, risk or finance

Contracted

Total of all main contracts and change orders with the status “Commissioned” or “Optional”

Contract Titles

Names or labels used to identify contracts (Main Contracts, Change orders, Reserve)

Contract Budget

Sum of the assigned budget to a contract or commitment

Contract

Legally binding agreement governing scope, value, and terms.

Construction Progress

Current progress of construction works compared with the plan.

Construction cost indexation

The adjustment of construction costs over time using a published index to reflect changes in labor, material, and market conditions.

Constant

Distribution in which the same value is assigned to each period.

Committed

Total of all main contracts and change orders with the status “Commissioned”

Commitments

Total of values that have already been committed or awarded.

Commitment

Value that is already contractually committed or reserved against the budget.

Commissioned

Formally instructed, released, or authorized contract for execution.

Claim

The amount claimed under the contract.

Change Orders

Changes to an existing contract that adjust scope, value, schedule, or terms.

Catalogs

Central master lists used to classify, structure, and reuse project data.

Cashflow

Time-based view of incoming and outgoing payments.

Cash discount deadline

Last date on which an early-payment discount can be taken.

Cash discount date

Date until which a cash discount can still be applied.

Canceled

A change order that has been withdrawn or voided before completion, removing it from active consideration.

Due date deadline

Final date by which a payment must be made.

Due date

Date when payment becomes due.

Document Workflow

A workflow that can create an invoice after reading an uploaded invoice document

Distribution Type

Distribution of a value over time or across project phases.

Distribute Invoice

Function used to allocate an invoice across contracts or recipients.

Discounts

Reductions applied to a base price or contract sum, typically granted for early payment, bulk purchases, long-term agreements, or negotiated concessions.

Discount

Reduction applied to a gross amount before settlement.

Difference (Cashflow)

The difference between forecast and the cashflow absolute payment

Difference (Audited)

The difference between forecast and the audited absolute payment

Deviation

Difference between a current value and its comparison or target value.

Design

Status or progress of the design and planning phase.

Delivery Phases

Planned phases used to structure the delivery and execution of the project.

Degressive

Distribution in which values decrease over time.

Defects and audit retentions

Portions of payment withheld from a contractor to ensure remediation of defects identified during a defects liability period or following a post-completion audit. Released once issues are resolved and verified.

Deduction

An amount subtracted from a gross invoice or contract sum, such as retentions, discounts, prior payments, or contractual set-offs, to arrive at the net amount payable.

Deduction

Amount subtracted from an invoice, payment, or calculated value.

Debt Capital

Borrowed capital used to finance the project.

Date of Commission

Date when the contract commissioning or formal instruction was issued.

Date of audit

Date when the invoice or document was audited or checked.

Date of approval

Date when the invoice or document was approved.

External Forecast

Forecast imported or maintained outside PROBIS and used as a comparison or planning value. (Contract Forecast)

External code

Reference code from an external system or source.

Expected

Expected or probable value based on current assumptions.

Exemption

A formal release from an obligation, charge, or requirement that would otherwise apply — for example, tax exemptions, levy exemptions, or exclusions from specific regulatory or contractual provisions.

Exemption

Exclusion from a tax, charge, retention, or other obligation.

ES

Elevator Stops

Equity XIRR

Annualized internal rate of return on equity based on irregular equity cashflows.

Equity Ratio

Share of equity in the total project financing.

Equity

Own capital invested in the project.

Early Settlement

Early payment usually linked to a cash discount benefit.

Funds

Available funding sources or financial means assigned to the project.

FP

Final Payment. The last payment that fully settles all outstanding amounts under a contract, issued after all contractual conditions have been met and accepted.

Forecast

Total of all costs incurred and expected in the future

Final invoice

Last invoice that closes the commercial settlement of a contract.

FAR

Floor Area Ratio, i.e. the ratio of floor area to plot area.

FAC

Facade area or facade-related measurement

History

A chronological record of all changes, actions, or transactions applied to a document or dataset, providing a full audit trail of what was modified, and when.

Invoiced

Amount that has already been invoiced.

Invoice Workflow

A workflow that can manage an invoice. It should be linked to the contract first

Invoice to Contract ratio

Ratio of invoiced value to total contract value.

Invoice recipient

Person, company, or entity to whom the invoice is addressed.

Invoice number

Unique identifier of an invoice.

Invoice date

Date when the invoice was issued.

Invoice cover sheet

A summary page attached to an invoice that consolidates key details — invoice number, date, project reference, parties, amount due, and payment terms for easy processing and approval.

Invoice Batch Workflow

A workflow that can manage a group of invoices at the same time

Invoice

Invoice amount that has been paid incl. deduction.

Insurance

Coverage obtained to protect against defined risks during a project or ownership period, including construction all-risks, professional indemnity, public liability, property, and latent defects insurance. Premiums are typically factored into project costs.

Insurance

Insurance amount, coverage, or insurance-related position linked to the invoice

Inflation

Expected increase in prices, costs, or revenues over time used in planning and forecasting.

Levies

Mandatory charges imposed by a government authority or industry body, often tied to construction activity (e.g., training levies, infrastructure levies, or development contributions).

Milestones

Key dates or events that mark important progress points in the project.

Measurement System

Standardized system of area, volume, and quantity measurements used across the project. (Metric/Imperial)

Manual

Distribution entered manually by the user

Main Contracts

Primary contracts awarded for the main scope of the project.

NIA

Net Internal Area