AI that catches budget overruns before they happen.
PROBIS is the cloud-based platform for cost management and multi-project controlling in real estate. Real-time data, predictive insights, automated cost control — from first calculation to final handover.
Book a demoSee more →
Live · 02:34 PM CET
[ Dashboard screenshot: PROBIS · CONTROL · MUNICH TOWER II ]
Real estate still makes billion-euro decisions from spreadsheets.
01
It is not a data problem.
Every developer has the data. It lives in twelve places, owned by ten people, and arrives a month late.
02
It is a speed problem.
A 2% deviation in month two compounds into an 18% problem at handover. Speed of detection is the entire game.
03
AI fixes it.
PROBIS recognises budget deviations the moment they appear, recalculates KPIs as costs shift, and produces lender-ready reports on demand.
§ The compound problem
Cost overruns don't happen overnight. They compound.
Time →
I
A 2% deviation in month two…
is a budget conversation. Twelve people, three spreadsheets, one PDF a month later.
II
…compounds into 8% in month six…
now it is a financing conversation. Lenders ask questions. Equity asks harder ones.
III
…and an 18% problem at handover.
now it is a board conversation. Margins gone. Trust eroded. PROBIS catches it in week two.
§02 — The platform
Six modules. One source of truth.
Each module is a category leader on its own. Together they form a single financial command center every euro accounted for, every change propagated, every decision sourced.
01
Calculate
AI + benchmark calculation. The most profitable variant in seconds.
02
Contract
Every contract, every commitment, indexed and queryable.
03
Control
Real-time cost control. Catch deviations the moment they appear.
04
Rent & Sell
Every unit, every lease, every sale revenue tracked against plan in real time.
05
Manage
Portfolio-wide steering with live KPIs, so every project reports into one command view.
06
Portfolio
Every project, every asset class, one dashboard always current.
Calculate
The most profitable variant at the touch of a button.
AI compares your scheme against benchmarks from comparable real-world projects. Generate scenarios in seconds. Recalculate when parameters change.
[ Screenshot: PROBIS Calculate ]
§ Three modules, in detail
Each module earns its place. Together they earn the platform.
[ Screenshot: Calculate ]
Calculate
AI compares your scheme against benchmarks from your own projects.
< 8s
to a profitable variant
[ Screenshot: Control ]
Control
Every contract, every change, every euro visible the moment it moves.
6 wks
earlier deviation detection
[ Screenshot: Finance ]
Finance
IRR, equity multiple, DSCR recalculated automatically when costs shift.
1-click
lender reporting
§ Integrations
We sit above your stack. Never in place of it.
PROBIS reads from the systems you already run and writes back the numbers they need. No rip-and-replace, no migration project, no data team.
Typical first connection live in under 10 working days.
ERP & accounting
SAPDATEVMicrosoft DynamicsOracle NetSuiteDiamant
Planning & BIM
Autodesk Construction CloudRevitMS ProjectPrimavera P6
Documents & DMS
SharePointConjectAconexthink project!
Banking & data
EBICSOpen Banking APIsBKI benchmarksCustom REST
§ 03 — The AI layer
While the rest of real estate chases AI, we have been running it in project controlling since day one.
01 / 06
Bidirectional control
AI watches Control and recognises change effects on KPIs in real time.
02 / 06
Benchmark calculation
The most profitable development variant, computed against comparable projects.
03 / 06
Macro + micro analysis
Regulatory rules, construction costs, risk and revenue — across project levels.
04 / 06
Workflow automation
Task assignment, approvals, invoice verification — from initiation to completion.
05 / 06
Conversion intelligence
Office-to-residential conversion potential assessed via big-data analytics.
06 / 06
Predictive insights
Real-time data drives smarter, faster, more profitable decisions.
§ The visual difference
On one side, twelve tabs. On the other, one truth.
The old way
Spreadsheet · Build it yourself
A
B
C
D
E
F
1
Trade
Plan
Actual
Δ
Forecast
Risk
2
Shell
20.3
33.6
46.9
59.2
72.5
3
Façade
27.3
40.6
53.9
66.2
79.5
4
MEP
34.3
47.6
60.9
73.2
86.5
5
Fit-out
41.3
54.6
67.9
80.2
93.5
6
Site
48.3
61.6
+18%
87.2
0.5
7
Reserve
#REF!
#REF!
#REF!
#REF!
#REF!
✕ 12–18 months to value
✕ Numbers a month late
✕ #REF! errors compound
✕ €2M–5M+ over 3 years
✕ No audit trail
✕ No multi-project view
The PROBIS way
PROBIS · Buy the standard
[ Dashboard: PROBIS · CONTROL · LIVE ]
✓ Production data in week 4
✓ AI flags deviations live
✓ One-click lender reports
✓ Enterprise platform fee
✓ Full audit trail
✓ Native portfolio view
§ 04 — The investment question
Build it. Stretch a spreadsheet. Or buy the standard.
Decision
Build in-house
Spreadsheet
PROBIS
Time to value
12–18 months
Day one, but plateaus fast
Production data in week 4
Real estate expertise
Hire & train from scratch
None — generic grid
20 years embedded
Cost overrun detection
Custom dashboards
Manual reconciliation
AI flags deviations live
Lender reporting
Engineering effort each cut
PDF export marathon
One-click, audit-ready
KPI recalculation
Pipelines you maintain
Break when columns move
Recompute on every change
Multi-project view
Build a warehouse first
Tabs across tabs
Portfolio dashboard, native
Audit trail
Add it to the backlog
Trust the version history
Every change, every actor
Total 3-year cost
€2M–5M+
"Free"
Enterprise platform fee
01 · Build
You become a software company.
A controlling team, a data team, an SRE on-call rota, and a roadmap that competes with the work you actually wanted to do. The bill arrives every quarter, regardless of project velocity.
€2M–5M+
over the first three years, before opportunity cost
02 · Stretch
You scale by adding tabs.
Free at the seat. Paid in reconciliation, in PDF exports the night before lender calls, in deviations that surface six weeks late. Spreadsheets do not break — they quietly stop being trusted.
6 weeks
typical lag between a deviation and the report that flags it
03 · PROBIS
You buy the standard.
Twenty years of controlling logic, AI, benchmarks and lender-grade reporting — wired into one platform. Production data in week four. Your team focuses on judgement, not data wrangling.
Week 4
first live cost dashboard, on real project data
The reframe
"Build vs buy" is the wrong question. The real question is whether financial controlling is your competitive advantage — or your operating floor.
For developers, banks and funds, controlling is a floor — table-stakes everyone is expected to clear. The leverage is in the time, the people, and the capital it frees up to do the actual work: structure deals, win projects, deploy capital faster.
PROBIS is the standard so your team does not have to reinvent it — and so your reports stop being a translation exercise between tools.
12-page memo · controlling lead, CFO & head of digital · PDF
§ The category
Plenty of software touches a project. Very little controls the money.
Cost management in European real estate is a specific discipline with specific rules. Here is what the adjacent categories do and where they stop.
Point tools for invoices or approvals
Solve one workflow. Leave the cost model, the financing view and the lender pack untouched.
01
Generic project-management platforms
Track tasks and schedules well. Do not speak German cost-group logic or construction finance.
02
BI dashboards on top of the ERP
Show you the past accurately. Cannot forecast a variant, recalculate a KPI or run an approval.
03
US-built development platforms
Strong on US workflows. Weak on DIN 276, HOAI, EU data residency and European lender reporting.
04
PROBIS is built for one job: the financial control of a real estate development, from first calculation to final handover — under European cost-group standards, with the AI layer already running.
§ Implementation
Four weeks from kickoff to live cost control.
Run by our controlling specialists, not a ticket queue. Your team spends roughly four hours a week on it.
Week 1
Structure
Cost plan, trades and project structure mapped to your existing chart of accounts. No template gymnastics.
Week 2
Connect
First ERP and document-system connections live. Historical contracts imported and reconciled.
Week 3
Calibrate
Benchmarks tuned to your asset class and region. Approval workflows configured to your signature matrix.
Week 4
Go live
Production cost dashboard on real project data. First automated lender report generated and reviewed.
Most teams have production data in week four. Full multi-module deployment runs 8–12 weeks depending on integrations.
Does PROBIS replace our ERP?+
No. PROBIS sits above your ERP, accounting, and document systems and pulls live data from each. We integrate; we do not displace.
Can banks and lenders see directly into our projects?+
Yes — read-only investor dashboards with the exact KPIs lenders ask for. One-click reports replace email chains.
Where is our data stored?+
EU data residency by default. Single-tenant and on-prem options available for enterprise. ISO 27001 + SOC 2 Type II.
How is AI used in PROBIS?+
AI catches budget deviations the moment they appear, generates the most profitable variant against benchmarks, and automates approvals — all bidirectional with the live cost data.
§ For lenders & investors
Their projects. Your line of sight.
Read-only investor dashboards, the exact KPIs lenders ask for, refreshed live. Replace the email chain. Replace the Monday PDF. Replace the call.
11 min
Average lender report compilation
6 weeks
Earlier deviation detection vs. PDF
24/7
Read-only investor access
0
Spreadsheets in the lender pack
[ Dashboard: LENDER PORTAL · LIVE ]
Read-only · SAML SSOLast refresh: 11s ago
Certified · audit-ready
ISO 27001 certified. Built for institutional scrutiny.
SOC 2 controls, GDPR-native, EU data residency. Every conclusion sourced, every assumption transparent, every output IC-ready.