The budget doesn't change when the invoice arrives. It changes when you sign.
PROBIS Contract puts the commitment where it belongs: at the moment of signature, against a named budget line, visible to everyone who is going to be asked about it later.
| Bidder | Total value | vs. benchmark | Score | Status |
|---|---|---|---|---|
| Neumann Facade Systems Inc. | 9,860,400 | +4.2% | 71.4 | Compliant |
| Steiner Metalworks Inc. | 8,344,600 | −11.8% | 88.6 | Recommended award |
| Curtainwall Partners LLC | 9,543,600 | +0.9% | 79.2 | Compliant |
| Alpina Enclosure Systems LLC | 10,077,100 | +6.5% | 64.8 | 2 items missing |
| Award value → budget line 07 40 | 8,344,600 | Commitment posted on signature | ||
How it works
Package it
Define procurement units from the budget. Choose section-level or line-item detail.
Issue it
Send the bid package out, or export to your bidding platform and re-import the bids.
Evaluate it
Score against price benchmarks and your weighted criteria. Document the reasoning.
Award it
The contract is created and the commitment lands on the budget line immediately.
Change it
Change orders run through the approval workflow and update the forecast on approval.
Where procurement leaks
Today
- —Bids are compared in a spreadsheet built for that one bid package, then thrown away.
- —"Is this a good price?" is answered from memory and instinct.
- —Change orders are agreed in meetings and reconciled to the budget weeks later, if at all.
- —The commitment position — what you have actually signed for — is a number someone assembles by hand each month.
With PROBIS
- Every bid is evaluated in the same scored matrix, and the matrix is reusable.
- Prices are compared against benchmark data from real completed projects, by trade and region.
- A change order is a workflow object: raised, priced, reviewed, approved or rejected, with the budget impact visible before anyone signs.
- The commitment position is live, because it is a by-product of the awards themselves.
Bid at whatever level of detail the package needs
- Section-based bid packages for GC and design-build packages
- Line-item detail with MasterFormat integration for direct trade procurement
- Reusable bid package templates per package type
- Mix GC and direct procurement in the same project as the strategy changes
- P-01 Core & shell (GC)45,320,000
- Section 1 · General conditions & mobilization1,628,000
- Section 2 · Substructure8,734,000
- Section 3 · Superstructure20,086,000
- Section 4 · Roof3,971,000
- Section 5 · Interior fit-out7,425,000
- Section 6 · Allowances3,476,000
- Priced by section · no line-item SOV6 sections
- P-07 Facade (direct)9,460,000
- 07 40 00 Exterior walls & cladding7,634,000
- 08 44 13 Unitized curtain wall5,632,000
- · 44,993 sq ft @ 125.195,632,674
- 08 51 00 Windows1,298,000
- 10 71 13 Sun control devices704,000
- 07 50 00 Roofing & parapets1,199,000
- 01 50 00 Miscellaneous work627,000
Compare bids on evidence, not impressions
- Benchmark comparison against real market and historic project data
- Automated plausibility and completeness checking across bids
- Weighted evaluation matrix with scoring you define
- Full documentation of the evaluation, ready for audit or a federal/state procurement process
| Criterion · weight | Neumann | Steiner | Curtainwall | Alpina |
|---|---|---|---|---|
| Price · 50% | 32.0 | 48.5 | 39.5 | 28.0 |
| Schedule · 20% | 15.0 | 17.0 | 16.0 | 13.0 |
| Quality · 20% | 16.4 | 15.1 | 16.7 | 14.8 |
| References · 10% | 8.0 | 8.0 | 7.0 | 9.0 |
| Weighted score | 71.4 | 88.6 | 79.2 | 64.8 |
$42.11/sq ft against a benchmark band of $69.48–$92.98/sq ftLow · verify scope
Not priced — 2 items returned blankIncomplete
Contracts and change orders that stay tied to the budget
- Central contract register with versioning and full change history
- Contract line items with status, values, forecast and schedule
- Change-order workflow with defined review and approval steps
- Budget allocation and re-allocation across contracts and sections
| Contract | Status | Original | Change orders | Current total | Ver. |
|---|---|---|---|---|---|
| C-01 Core & shell (GC) | Signed | 45,320,000 | +2,029,500 | 47,349,500 | v4 |
| C-03 Sitework & excavation | Complete | 3,828,000 | +138,600 | 3,966,600 | v2 |
| C-07 Facade | Awarded | 8,344,600 | — | 8,344,600 | v1 |
| C-08 MEP — HVAC | Signed | 13,134,000 | +673,200 | 13,807,200 | v3 |
| C-09 Elevators | In review | 2,541,000 | −92,400 | 2,448,600 | v2 |
| Committed to date | 73,167,600 | +2,748,900 | 75,916,500 |
Know what you have signed for, not just what you have paid.
If you have awarded 78% of the budget at 62% of the schedule, you can see it on the day it becomes true.
Awarded vs. budget, per cost code.
Change orders against contingency.
Procurement progress dashboards.
| Cost code | Budget | Awarded | Change orders | Unawarded | % awarded |
|---|---|---|---|---|---|
| 03–09 Shell & Core | 49.59 | 42.48 | +2.04 | 7.11 | 86% |
| 07 40 00 Exterior walls | 9.46 | 7.38 | +0.00 | 2.08 | 78% |
| 21–28 MEP & Systems | 12.96 | 8.16 | +0.67 | 4.80 | 63% |
| 31–33 Sitework & Utilities | 1.09 | 0.00 | — | 1.09 | 0% |
| 01 Soft Costs & Fees | 6.67 | 4.66 | +0.04 | 2.01 | 70% |
Letting a 1.94M sq ft terminal, package by package.
Frankfurt Terminal A-Plus is a new airport terminal delivered through a multi-package procurement route, with bid packages let progressively against a MasterFormat cost structure. PROBIS carries the bid evaluation, the award and the change-order trail — so the committed position is current on the day each contract is signed, not at the next month end.
Read the full project profileBring us a bid package you're about to issue.
We'll show you the evaluation matrix and the benchmark comparison on your own package.